Unit 10: Further Customizing Settings

Lesson 1 · Implementing Settings for Documents

Key concepts

Accounting documents

FI uses document types to separate kinds of business transactions and to give each kind its own numbers. In Inventory Management it is the transaction (not the company code) that decides which accounting document type is used. Each document type points to a number range, and that number range has intervals defined per company code and fiscal year.

Material and physical inventory documents

Here numbering is driven by fixed transaction types (also two-letter keys). The transaction types are grouped into number range groups, and each group gets one number range interval. You cannot change the transaction types themselves, but you can change the intervals or move transaction types into new groups. Note that material documents are numbered per material document year, independent of the company code.

Reservations

You may create several number ranges with intervals, but only one number range is actually used – in the standard number range 01. The setting is valid client-wide for all plants. Reservations created directly in the system are numbered internally only. Reservations created through BAPI BAPI_RESERVATION_CREATE1 (method CreateFromData1) use number range RB for external number assignment.

Configuration (IMG)

Lesson 2 · Setting Up Movement Types

Key concepts

The movement type is the three-character key that identifies a goods movement. It drives which quantity fields are updated, which stock and consumption accounts are posted, and how the entry screen looks. Many functions configured elsewhere (SLED check, automatic storage location creation, automatic PO at GR, stock determination, dynamic availability check, field selection) also show up as indicators in the central activity Copy, Change Movement Types.

Because some indicators depend on more than the movement type – special stock indicator, value/quantity update, movement indicator (e.g. PO, order, delivery), receipt indicator, consumption posting – several views contain multiple lines for one movement type, one per possible combination.

Quantity string, value string, account grouping

• Quantity string – fixed SAP setting that controls which quantity fields are updated. Neither the string nor its assignment to a movement type can be changed.
• Value string – fixed SAP setting that controls the value update and determines which transaction keys (e.g. BSX, GBB, PRD, WRX) are relevant for automatic account determination. Also not changeable.
• Account grouping (account modifier) – the changeable lever. For keys such as GBB it lets different movement types hit different G/L accounts, e.g. 201 (VBR) posts to consumption while 551 (VNG) posts to a scrapping account. The accounts themselves are set in OBYC.

System steps

1. Start OMJJ; pick a standard movement type whose quantity/value update matches your need (e.g. 201).
2. Copy it to a new key starting with 9, X, Y or Z (three characters, e.g. Z01), copying all dependent entries.
3. Also copy the reversal movement type of the template (e.g. 202 → Z02) and assign it in the Reversal/follow-on view.
4. Adjust texts, allowed transactions, field selection, account grouping; save and test in MIGO.
5. If needed, assign new account modifiers in OBYC and check with OMWB (account determination simulation).

Configuration (IMG)

Lesson 3 · Applying Other Customizing Settings

Key concepts

Plant parameters

The plant parameters bundle all plant-dependent IM and PI control settings on one screen per plant. Because many functions also need settings per movement type or other keys, SAP advises configuring a function in its own IMG activity so nothing is forgotten; the plant parameters are an overview. When a plant is created by copying, its plant parameters are copied from the reference plant.

Not in the plant parameters: default movement types or restricting movement types per plant.

Settings for Goods Movements (MIGO)

Configuration (IMG)

Unit summary & exam focus

T-codes in this unit

Self-check questions

1. What determines the accounting document type of a goods movement, and how are its intervals defined?
   Answer

   The IM transaction determines the document type (e.g. WE, WA); the number range intervals are defined per company code and fiscal year.
2. Can you change the transaction types for material document numbering?
   Answer

   No. You can only change the intervals or regroup transaction types into new number range groups.
3. How many reservation number ranges are used?
   Answer

   Only one (standard 01), client-wide; RB serves external numbering via BAPI.
4. Which keys are valid for a new movement type: Z101, 991, X92, C93?
   Answer

   991 and X92 – three characters, starting with 9, X, Y or Z.
5. How can movement types 201 and 551 post to different expense accounts although both use GBB?
   Answer

   Through different account groupings (account modifiers VBR and VNG), assigned to accounts in OBYC.
6. Where do you force users to run Check before posting in MIGO?
   Answer

   In Settings for Goods Movements (MIGO) › Settings for Transactions and Reference Documents, per transaction/action/reference.